When you hear productivity, what comes to your mind?
Everyone wants to be productive, getting things done in a better way, achieving more in a short space of time in our fast-paced world.
Productivity is about achieving goal, getting the expected results. It begins first of, with setting goals (read on goal setting; Goals or No goals). The determinant of your level of productivity lies between setting of your goals and how you follow-through to achieve them.
I would take you through simple processes to help you be productive. (Note that you would have to be disciplined to work with them).
- Set goals
I wrote on goal setting a week ago. Read on Goals or No goals.
- Focus on your goals
It can be so quite easy to be distracted, it would do you a lot of good to focus on the goals you have set. It is therefore of great importance that while setting your goals, you think through all you want to get done so you don’t get distracted by what you think you should be doing that are not in your listed goals. if you want to be productive, you must learn to focus on your goals.
- Set tasks
“You’ve got to think about the big things, while you are doing the small things, so that all the small things go in the right direction”- Alvin Toffler
Now that you have your goals set, with the goals in mind, set tasks and actions that are in line with the goals you’ve set, this you would need to complete to achieve goals.
- Prioritize your tasks
Everyday, set a list of tasks you would have to do to stay focused on achieving your goals. Prioritize these tasks, what to do first, next and later. Along the way, you would be tempted to do some tasks that arise, don’t interrupt the tasks you already set to do. Create a new list for the new tasks arising and set to do them later so you don’t get distracted.
Prioritizing of tasks really goes a long way in determining your productivity, so we would spend more time here. Let’s learn more using Eisenhower’s matrix by Dwight Eisenhower; the 34th president of the United States of America.
|IMPORTANT||Do it Now||Schedule|
Eisenhower said “the important is seldom urgent and the urgent is seldom important”
From the table, the following can be deduced:
- If a task is important and urgent, Do it immediately
- If a task is important but not urgent, Schedule it for later
- If a task is not important but urgent, Delegate it
- If a task is not important and also not urgent, Eliminate it
You have to be able to determine if a task is important or not and urgent or not. The important tasks are tasks that contribute directly to achieving of your set goals.
- Review your progress
- Reward yourself
Follow these processes, it is a system of productivity. Remember you have to be disciplined to follow through.